1 min read
20 Apr

A 1099 tax form is important for small business owners to understand. It is a tax form used by the Internal Revenue Service (IRS) to report income other than wages, salaries, and tips. This includes income from self-employment, rent payments, awards and prizes, interest payments, and more. Knowing how to file a 1099 form correctly can help small business owners save time and money on their taxes.

Filing a 1099 tax form can be daunting for small business owners. It is important to understand the requirements and regulations of filing a 1099 form to ensure that you are in compliance with federal and state tax laws. This blog will provide an overview of the process of filing a 1099 form, as well as tips on ensuring you are accurately completing the form. Additionally, we will discuss how to use technology and resources available online to help you file your taxes properly.

There are two different 1099 Forms: Copy A and Copy B.  If you hire an independent contractor, you must use a Copy A form to submit to the IRS; you must report that same information on a Copy B form and send that to the contractor.  A Copy A of form 1099-NEC must be submitted to the IRS by January 31st and Copy B form must be sent to the independent contractors by the same deadline.  Do not email this unless you have the contractor’s consent.  There are monetary penalties if you miss this deadline.

penalties if you miss this deadline. To ensure you are filling out the form correctly, you will need the following information from those you have paid as an independent contractor: 

  • The total amount you paid them during the tax year.
  • Their legal name
  • Their address
  • Their taxpayer identification number (likely their social security number, unless they’re a non-resident or resident alien)

The best practice for gathering this information is getting each contractor to fill out a W-9.  A bookkeeper is a great place to determine the total paid to each contractor during the tax year.  

The Copy A of Form 1099-NEC can be filed electronically through the IRS filing a return electronically or FIRE system. Using a compatible accounting software is necessary to ensure appropriate submission.  Before you can use the FIRE system, you must file a Form 4419 to get a Transmitter Control Code.  Once you have received this code, you can create an account with FIRE.

Many software programs can be used to aid with filing taxes.  According to Investopedia, these are the top 5 best tax software for small businesses of 2023: 

  •  H&R Block
  • TaxAct
  • Taxslayer
  • TurboTax
  • FreeTaxUSA

Don’t let a simple form keep you from getting the best return.  Following through with 1099 forms for your independent contractors can help your business pay less taxes, which is an investment back into your company.  If you still have questions, ShoreSource Business Solutions is here to help guide you to success.

Are you interested in learning more about ShoreSource Business Solutions, LLC?  
Feel free to reach us at 843.729.2961 or info@shoresourcebiz.com.